Digital Dictation Part 2

What Can Digital Transcription Be Used For?

You can use digital transcription for correspondence, reports, or anythiing else that you may need typed up. If you keep your recorder close at hand, you can dictate just about anywhere, even in the car but preferably not while driving.

The quality of digital recordings is much better than the old analoge and has the advantage that it can be sent across the room, town or even around the world any any time of day or night.

What Equipment Do I Need?

You will need to either buy a digital dictaphone or else investigate the options of what  dictation packages you can get for your phone. Most android and Apple phones are capable of supporting this as an option.

Other than that you’ll be good to go.

How To Dictate?

The style you choose is a personal preferrence, meaning you can either dictation all punctuation etc or you can just dictate the way you speak. We’ve been in the game a while and so are happy to insert punctuation as necessary. Due to our excellent English skills as well as the reflections in your voice we’ll know what to do.

What Is Digital Transcription

In simple terms it is the electronic typing of the spoken work, often done remotely. This unfortunately often makes people worry that they won’t be able to do it as it is too technical.

Contrary to this however the process is actually very simple and straightforward.

Once upon a time the secretary would have taken the dictation in the form of shorthand. This then moved on to using analogue cassette records (which a lot of people to this day still use). Well digital transcription is just the same as using the old analogue machines.

Just like we all, well those of us of a certain age anyway, used to use vinyl records and cassette tapes to listen to music, then we moved to CDs and now we use MP3 players or phones/tablets more often than not. This is basically the same evolutionary process as the dictation process has taken.

The disadvantages of the old analogue dictations are many, from the tapes loose quality or become mangled and played back on often and therefore quality deteriorates. If the person transcribing is not close at hand then it needs to be either couriered to them or they need to come and collect it.

With digital dictations the process is actually much easier. Once the recording is finished, the audio file is uploaded onto your PC or laptop via the USB port and it can then be emailed or uploaded to a secure site for the safe arrival at the other end. The documents are then emailed back to you once finished.

The advantages are numerous, starting with the decrease in the amount of paper that is used and the best one is that you can send work at any time of the day or night. Even when you’re travelling and are halfway around the world your transcriptionist can still receive and process your work.